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West Jordan Utah Form 941-SS: What You Should Know

Issue W-2s to eligible spouses and dependent children after the due date for receiving their own 941, 944 or 941-SS. • Issue copies when the company has been audited by the Social Security Administration or a similar state agency, and the auditor does not submit a report to Social Security. • Issue copies after the Due Date of the Final Forms 941, 944 or 941-SS. • Refrain from issuing any copy of Forms 941 or 944 until they have been paid by the Social Security Administration for all taxes due and owing by the employee by the end of the year. How to Obtain a Copy of your SS–4 The federal employer tax form SS–4 is required as part of the Form 941, 944 or Form 941-SS you received. You may need to get a copy at the following tax authority. What is the SS–4? The tax table on tax return SS–4 shows federal income tax withheld and your company's social security and Medicare taxes paid. However, some other types of taxes, such as state taxes, might be due, if the tax authority determines that the tax information reported by your employer is incorrect or needs to be adjusted. The SS–4 is also used to document the number of employees who work more than 38 hours per week and may provide information about overtime pay paid to your employees. You will receive a Notice of Withholding if your social security benefit is calculated on Form 2106 and you do not have SS–4 in your employer's file. The SS–4 allows the social security and Medicare taxes to be entered on the income tax return you file with your return. It also allows you to identify employees who have no SS–4, but are required to file an income tax return. These workers must file the income tax return with their state tax authority. When to Get the Social Security Administration (SSA) W–2 Form To establish a valid basis for the social security and Medicare tax withheld, you must issue a Form W–2 to each employee who works more than 38 hours per week for more than 12 months. This Form W–2 shows that the employer withheld and paid these taxes.

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